About
Extra Step Assurance is a specialized event management and training company built to handle complex, high‑stakes events for Ohio state government, educational institutions, and healthcare organizations. Since 2017, the company has supported more than 100 Ohio department events, serving over 65,000 attendees and responsibly managing more than $7 million in state funds without a single budget overage.
The firm’s core work spans large conferences (100–5,000 attendees), CME/CEU‑certified trainings, statewide summits, and multi‑site programs that combine in‑person and virtual participation. Recent projects include the Ohio Literacy Academy (1,600+ educators over two days), the Ohio School Safety Summit (1,172 attendees and 70+ exhibitors), the Recovery Within Reach initiative (800 financial advisors across four concurrent locations), multiple Ohio Teacher Leadership Summits, and statewide PBIS and mental‑health conferences.
Extra Step Assurance manages the full event lifecycle: strategy and planning, venue selection and negotiation, branding and creative materials, custom URL registration systems, advanced QR session tracking, CME/CEU compliance, speaker sourcing and training, volunteer coordination, on‑site logistics, and post‑event reporting and personalized certificates. Proprietary processes like Crisis Avoidance Training (CAT) and custom data systems have been proven across tens of thousands of participants, allowing agencies to rely on the company for both flawless attendee experience and airtight documentation.
The team has deep familiarity with Ohio’s budgeting, procurement, and compliance requirements, and has partnered with departments including Education and Workforce, Commerce, Health, Aging, Public Safety, Behavioral Health, Pharmacy, Nursing, and others. Extra Step Assurance operates as a true partner rather than an order‑taker—protecting public funds through careful vendor negotiation, close invoice review, and a standing commitment never to bill beyond approved purchase orders—while delivering events that advance Ohio’s educational and public‑service missions.
Our Mission
Extra Step Assurance exists to make complex, high‑stakes events effortless for Ohio agencies and institutions that cannot afford mistakes. Every conference, summit, or training is designed to protect public funds, respect attendee time, and advance the educational and public‑service goals of the State of Ohio.
The company approaches every project as a partnership, not a transaction—bringing ideas, recommendations, and proactive problem‑solving instead of simply taking orders.
What We Do Best
Extra Step Assurance specializes in full‑service planning, coordination, and delivery for large events ranging from 100 to 5,000 attendees. The team supports statewide conferences, multi‑day summits, CME/CEU‑certified trainings, hybrid and virtual events, and multi‑location programs that run simultaneously across Ohio.
Core capabilities include:
End‑to‑end event design, budgeting, and timeline planning.
Venue research, negotiation, and logistics management for major Ohio venues.
Custom registration sites, payment processing, and advanced attendee data tracking.
CME/CEU planning, documentation, and certificate generation across multiple disciplines.
Speaker recruitment, vetting, onboarding, and technical training.
On‑site and virtual support teams, volunteer management, and exhibitor coordination.
Proven Ohio Experience
Since 2017, Extra Step Assurance has supported departments including Education and Workforce, Commerce, Health, Aging, Public Safety, Behavioral Health, Pharmacy, Nursing, and others. Across more than 100 Ohio department events, the company has hosted over 65,000 attendees while managing over $7 million in state funds without ever billing beyond approved purchase orders.
Representative recent projects include:
Ohio Literacy Academy – Two‑day conference for more than 1,600 educators with 40+ sessions and custom session‑tracking software capturing 5,000 data points for personalized certificates.
Ohio School Safety Summit – Two‑day summit with 1,172 attendees and 70+ exhibitors, from branding and registration to on‑site logistics and post‑event reporting.
Recovery Within Reach Initiative – Multi‑location CME program training 800 financial advisors across four Ohio cities, delivered in synchronized in‑person and virtual formats.
OETC Educational Technology Conference – Support for a premier P‑20 technology conference serving thousands of attendees and more than 100 volunteers.
How We Run Events
Every engagement follows a tested, start‑to‑finish process that has been refined over hundreds of events and more than 20 years of combined team experience.
Key elements of the Extra Step Assurance approach:
Thorough discovery and planning using a detailed event‑planning guide to uncover goals, risks, and requirements before any contracts are signed.
Crisis Avoidance Training (CAT) to plan “what if?” scenarios—backup locations, technology redundancies, and contingency staffing—so disruptions are handled before attendees notice them.
On‑site presence and walkthroughs the day before and hours before each event to confirm room setups, AV, signage, registration flow, and accessibility.
Post‑event close‑out that includes venue checks, recovery of materials, lost‑and‑found handling, reporting, and delivery of surveys, analytics, and certificates.
Technology, Data, and Compliance
Extra Step Assurance combines hands‑on event management with in‑house technology and compliance expertise. Custom‑built registration platforms handle complex needs like multi‑registrant payments, dietary tracking, ADA accommodations, and session selection with room‑capacity limits.
The company’s systems have:
QR‑based check‑in and session tracking for thousands of attendees per event.
Automated, personalized certificate generation that reflects exact hours attended for CME/CEU and other credits.
Detailed post‑event reporting by session, role, district, and other criteria agencies need for grants and audits.
Compliance with Ohio Budget and Management guidelines, federal and state grant rules, and professional accreditation standards is built into every project plan, not treated as an afterthought.
Our Commitment to Partners
Extra Step Assurance is committed to operating with transparency, fiscal discipline, and respect for the responsibility that comes with public funds. The company’s internal procedures, written workflows, and cross‑training ensure that quality remains consistent even when timelines are tight or events run simultaneously.
Agencies partner with Extra Step Assurance when they need:
Large events that must run smoothly the first time.
Documented, defensible handling of public budgets and grant dollars.
A team that understands Ohio’s processes and can anticipate where timelines or approvals might slow a project.
This combination of scale, compliance, and reliability is what defines Extra Step Assurance’s role in Ohio’s event and training landscape.